We are looking for a Documentation Specialist to join our team and lead the long-term storage strategy and organization of our organization’s documents for easy access for our various departments and teams
Degree in Information Management, Information Technology or Computer Science
Strong written communication skills including proven ability to create procedures and presentations as well as routine interactions with Project teams
Working knowledge of Information Management requirements across all project phases
Working knowledge of Electronic Document Management Systems (EDMS)
High proficiency in Document Control IT tools, databases, and administrative procedures
Five years of working experience in areas of operations and/or project technical support, document management, or IT systems.
Implement the Information Management Plan, and supporting document control procedures and comply with Company Records Management Program
Comprehend and enforce the Information Management sections of Project Plans, Contract Coordination Procedures, and Purchase Orders
Perform quality checks on Engineering and Supplier deliverables (Doc number, title, revision, date, etc.) to comply with project requirements.
Report deficiencies to Information Management Lead
Ensure contractor and supplier documentation deliverables meet contract requirements by performing quality checks for compliance, initiating corrective actions, and reporting deficiencies to the Information Management Lead
Report progress on completion of deliverables, issue look ahead, and overdue reports.
Actively participate in project meetings and anticipate information management needs.
Prepare training materials and conduct project Information Management workshops with the Project Team (PT)
Train clerical staff in handling Contractor, Supplier, and PT-generated documentation in accordance with the overall Information Management Plan and supporting project procedures.
Routinely conduct gap analysis of Contractor Document Control Procedures against Company requirements, document results, and make recommendations for upgrades.
Conduct quarterly assessments of the Contractor's Document Control processes; document results, and raise concerns to the Project Information Management Lead
Validate Contractor-provided deliverables and associated MDR/SMDR metadata to support data transfer to Company EDMS
Support Company Documents For Operations (DFO) Coordinator and Project Information Management Lead as required.
Drives and promotes capital efficiency on stewarded projects.
We know that our stakeholders want to interact with a recruitment company that puts them first. At Leader Engineering Guyana Inc, money is not the motivation. We understand the importance of the relationships that we have and the ones we are looking to build. We want to work with people who value us and feel comfortable leaving us to find them the best contractors. Ensuring that our clients and candidates are provided with all the information that they need about us enables us to support them in an effective manner. We believe that open, honest and candid relationships are the backbone of our success. Everyone at Leader Engineering operates with full transparency to keep all interested parties happy. Our relationships give us the foundation to continue to grow and improve our service even further. Every situation is different, but our overall approach never varies. This is why we are so successful. We believe inconsistency and a methodical approach that gives our clients the best service and candidate quality possible. We take the time to understand your needs and requirements. We treat our clients and candidates equally. Our aim is to get the best individual possible for you or find you the best role to suit your experience, which is why we communicate with you about industry specifics and your personal requirements to achieve the best outcome for all parties