Administrative Associate

Full Time
EXPIRES 05 Jul, 2019

Job Location

236 South Road, Lacytown, Georgetown, Guyana

Description

This fast-paced, highly visible role requires an individual with flexibility, strong business acumen, the ability to attend to details and take effective action without having to know the total picture.

Requirements

  • High School Diploma or equivalent;

  • At least 3 years of work experience in office administration, business administration or business management;

  • Knowledge of office and administrative practices and principles;

  • Knowledge and skill in accounting and budgeting procedures and techniques;

  • Skill in both verbal and written communication; 

  • Skill in problem solving and decision-making;

  • Strong computer skills; proficient with the Microsoft Suites, specifically Word and Excel;

  • Excellent verbal, written, and interpersonal communication skills;

  • Ability to work in a highly ambiguous environment;

  • Exceptional time management and organization skills;

  • Professionalism, integrity, and discretion in handling confidential information;

  • Ability to complete a high volume of tasks with minimal direction;

  • A strong desire (and aptitude) for learning; effective questioning;

  • Ability to listen to constructive feedback and adjust as appropriate;

  • A demonstrated ability to respond effectively to changing workloads and priorities;

  • Positive, proactive and able to consistently exercise great judgment; and

  • Ability to handle administrative details independently, while keeping team members adequately informed.

Responsibilities

  • Maintain and reconcile budgets for various accounts;

  • Advise and/or determine which expenditures are within the budget guidelines;

  • Inform management of irregularities and proceeds with corrective action;

  • Manage office petty cash;

  • Answer and direct phone calls;

  • Organize and schedule meetings and appointments;

  • Manage staff appointments;

  • Plan meetings and take accurate and detailed minutes;

  • Update and maintain office policies and procedures;

  • Order office supplies and research new deals and suppliers;

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies;

  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques;

  • Provide general support to visitors;

  • Reply to email, telephone or face to face enquiries;

  • Provide information by answering questions and requests;

  • Develop and update administrative systems to make them more efficient;

  • Open, sort and distribute incoming correspondence;

  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions;

  • Organise travel arrangements for management;

  • Write and distribute email, correspondence memos, letters, and forms;

  • Assist in the preparation of regularly scheduled reports;

  • Develop and maintain an electronic and hard copy filing system;

  • Maintain client/customer lists;

  • Handle sensitive information in a confidential manner; and

  • Perform data entry and scan documents.

Apply now

Suitably qualified applicants are invited to submit their cover letter, CV and the name and contact information of 3 professional references no later than Friday, June 7, 2019 via email to Krysten Sewett at krystensewett592@gmail.com. PULSE Imports & Exports Services Inc. (PIES) offers competitive remuneration packages and subscribes to the principles of employment equity.

While PIES thanks all applicants for their interest, only short-listed candidates will be contacted for interviews.

 

Apply Online
You may alternatively apply for this job online with your SkilledGuyanese profile.
Your application will be emailed to the employer immediately.
Then, the employer will be able to view your application on our website.

A JOB BY

PULSE Imports & Exports Services Inc. (PIES)



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