Performs clerical duties, including, but not limited to, mailing and filing correspondence, placing orders, and answering calls. Interacts with clients, visitors, and vendors. Sorts and distributes incoming mail, and any other duties as assigned.
· High School Diploma.
· Minimum 2 years’ experience in same of related field would be an asset.
· Excellent organizational and time management skills.
· Analytical abilities and aptitude in problem-solving.
· Warm personality with strong communication skills.
· Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
· Great attention to detail.
· Strong ethics and reliability.
Organize office and assist associates in ways that optimize procedures.
Sort and distribute communications in a timely manner.
Create and update records ensuring accuracy and validity of information.
Resolve office-related malfunctions and respond to requests or issues.
Coordinate with other departments to ensure compliance with established policies.
Maintain trusting relationships with suppliers, customers and colleagues.
Updating paperwork, maintaining documents and word processing.
Take necessary steps to place documents in storage receptacles.
Handle all enquiries related to paperwork/document.
Manage document structuring to ensure easy finding and retrieval when required.
Ensure all new documents and paperwork are filed and logged properly in the system.
Maintain a log of all outgoing files to ensure documents are returned in time.
Classify information logically on the basis of use, content, purpose etc.
Streamline document filing process ensuring their availability at all times