Office Administrator

Our client is hiring an Office Administrator to join their team. This role includes bookkeeping, office management, and service coordination. The ideal candidate has strong organizational and communication skills, can multitask effectively, and is willing to learn and grow with the company. If you're motivated and looking for a dynamic role in a growing company, apply now.

• High school diploma or equivalent; additional education in accounting or office administration is a plus.

• Previous experience for at least 3 years in a similar role is preferred.

• Flexibility to take on additional responsibilities as the company grows.

• Availability to work full-time and occasional weekends if required.

• Proficiency in accounting software (e.g., QuickBooks, Xero).

• Experience in accounts payable and accounts receivable processes.

• Knowledge of payroll processing.

• Understanding of tax preparation and filing procedures.

• Ability to reconcile bank statements and vendor invoices accurately.

• Experience in managing phone systems (e.g., 3CX) and routing calls.

• Strong organizational skills to manage incoming calls and messages.

• Customer service experience to greet and assist walk-in customers.

• Proficiency in MS Office Suite (Word, Excel, Outlook).

Initially you will have responsibilities in three main areas, as follows:

a. Bookkeeping

i. Perform daily accounting tasks such as accounts payable and accounts receivable.

ii. Process payroll.

iii. Reconcile bank statements and credit card statements.

iv. Reconcile vender invoices with internal billing program.

v. Assist with budgeting and forecasting activities.

vi. Ensure compliance with accounting policies and procedures.

vii. Collaborate with other departments to ensure accurate and timely financial reporting.

viii. Assist with tax preparation and filing.

ix. Stay up-to-date with industry trends and best practices in accounting.

b. Office

i. Learn the products and services sold by the company to provide potential customers with basic information and enable you to route calls appropriately.

ii. Receive and correctly route incoming phone calls.

iii. Take and distribute accurate messages.

iv. Greet walk in customers or visitors to the office and accommodate their needs, including cashing of walk-in sales.

v. Learn the telephone system (3CX), program new lines and features as necessary.

vi. Coordinate with customs brokers to clear goods through ports of entry or with courier services such as FedEx, DHL, UPS, etc.

vii. Other tasks as required.

c. Service Coordination and Dispatch