Administrative Assistant

Full Time
EXPIRES 15 Dec, 2017

Job Location

Newtown, Kitty, Georgetown

Description

Undertakes administrative, clerical and managerial tasks on behalf of managers and company directors.

Should be capable of competently dealing with situations in the boss’s absence and should be confident enough to delegate upwards on the boss's behalf. Maintaining confidentiality is a fundamental requirement . 

Requirements

Qualifications in one of the following is required

  • secretarial studies;
  • business;
  • administration;
  • management.
  • exceptional written and oral communication skills;
  • excellent word processing and IT skills, including knowledge of a range of software packages;
  • ability to work under pressure and to tight deadlines;
  • good organisational and time management skills;
  • ability to research, digest, analyse and present material clearly and concisely;
  • excellent interpersonal skills;
  • ability to work on your own initiative;
  • honesty and reliability;
  • attention to detail;
  • flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
  • discretion and an understanding of confidentiality issues.

Responsibilities

- reading, monitoring and responding to manager's email,
- answering calls and liaising with clients competently,
- preparing correspondence on manager's behalf,

-delegating work in manager's absence,

- assisting your team 
- managing manager's electronic/print diary,
- planning and organising meetings,
- organising travel and preparing complex travel itineraries,
- attending meetings on manager's behalf
- taking action points and writing minutes,
- preparing papers for meetings,
- taking dictation,
- planning, organising and managing events,
- conducting research,
- drafting communications on manager's behalf,
- preparing presentations,
- managing and reviewing filing and office systems,
- preparing updates for intranet,
- typing documents,
- sourcing and ordering stationery and office equipment,
- managing projects,
- managing other employees.

Remuneration

Commensurates with qualifications and experience

Apply now

Send applications to 80 Duncan Street, Newtown, Kitty

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A JOB BY

Java Coffee Bar

Java Coffee Bar



Overview

A modern interpretation of the classical offerings of laid back funky coffee shops. We cater for every pallet with our icy shakes to our crafted espresso drinks and artisan teas, featuring award winning products known in coffee houses worldwide. Our food is a spectacular fusion of Caribbean, Italian and American cuisines. Our pastries and desserts are also worth a visit!
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